Privacy Notice for Recruitment Using Workday
The service for handling recruitments and simplifying the hiring process (the "Service") is powered by Workday on behalf of Tobii Dynavox ("Controller"). At Tobii Dynavox, the aim is to make every user feel safe and well-informed about how their personal data is handled during the recruitment process. Tobii Dynavox strives to maintain high standards for protecting personal data. All Tobii Dynavox processing, management, use, and protection of all User's Personal Data shall be in accordance with this Privacy Policy.
1.General
Tobii Dynavox is the controller in accordance with current privacy legislation. The Users’ personal data is processed with the purpose of managing and facilitating recruitment of employees for Tobii Dynavox.
2.Collection of Personal Data
Tobii Dynavox is responsible for processing the personal data that the Users contribute to the Service or that is otherwise collected with regards to the Service.
When and How is Personal Data Collected?
Tobii Dynavox collects personal data about Users when Users:
• Make an application through the Service or otherwise, providinging personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
• Use the Service to connect with Tobii Dynavox staff, providinging personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
• Provide identifiable data in the chat (provided through the website that uses the Service), and such data is relevant to the application procedure.
Tobii Dynavox collects data from third parties, such as Facebook, LinkedIn, and through other social media and public sources. This is referred to as “Sourcing” and can be manually performed by Tobii Dynavox employees or automatically in the Service.
In some cases, existing employees can make recommendations about potential applicants. Such employees will add personal data about such potential applicants. In cases where this is done, the potential applicant is considered a User in the context of this Privacy Policy and will be informed about the processing.
Types of Personal Data Collected and Processed
The categories of personal data that can be collected through the Service can be used to identify natural persons from names, emails, pictures, and videos; information from Facebook and LinkedIn accounts; answers to questions asked through the recruiting, titles, education; and other information that the User or others have provided through the Service. Only data that is relevant to the recruitment process is collected and processed.
Purpose and Lawfulness of Processing
The purpose of collecting and processing personal data is to manage recruiting. The lawfulness of the processing of personal data is based on legal obligation and legitimate interest to simplify and facilitate recruitment.
Consent of the Data Subject
The User consents to the processing of its personal data for the purpose of the Controllers handling recruiting. The User consents that personal data is collected through the Service when Users:
• Make an application through the Service, providing personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn, and that Controller may use external sourcing tools to add information.
• Use the Service to connect to Controller’s recruitment department, providing personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
The User also consents to the Controller collecting publicly available information about the User and compiling it for use in recruitment purposes.
The User has the right to withdraw his/her/their consent at any time by contacting Controller using the contact details listed herein or on Controller’s website. Using this right may, however, mean that the User cannot apply for a specific job or otherwise use the Service.
Storage and Transfers
The personal data collected through the Service is stored and processed inside the EU/EEA or such a third country that is considered by the European Commission to have an adequate level of protection, or processed by suppliers that have entered into binding agreements that fully comply with the lawfulness of third country transfers, or to other suppliers where adequate safeguards are in place to protect the rights of the data subjects whose data is transferred. To obtain documentation regarding such adequate safeguards, please refer to Contact details listed in herein or on Controller’s website.
How Long the Personal Data will be Processed
If a User does not object, in writing, to the processing of their personal data, the personal data will be stored and processed by us as long as deemed necessary with regards to the purposes stated above. Note that an applicant (User) may be interesting for future recruitment, and for this purpose, the Controller may store Users’ Personal Data until they are no longer of value as potential recruitments. If the User desires not to have his/her/their Personal Data processed for this purpose (future recruitment), please refer to contact details herein or on Controller’s website.
3.Users’ Rights
Users have the right to request information about the personal data that is processed by the controller, by notifying in writing via the contact details below or on Controller’s website. Users have the right to one (1) copy of the processed personal data that belongs to them without any charge. For further demanded copies, the Controller has the right to charge a reasonable fee on the basis of the administrative costs for such demand.
Users have the right to, if necessary, rectification of inaccurate personal data concerning that User, via a written request, using the contact details herein or on Controller’s website.
The User has the right to demand deletion or restriction of processing and the right to object to processing based on legitimate interest under certain circumstances.
The User has the right to revoke any consent to processing that has been given by the User to the Controller. Using this right may, however, mean that the User cannot apply for a specific job or otherwise use the Service.
The User has under certain circumstances a right to data portability, which means a right to get the personal data and transfer these to another controller as long as this does not negatively affect the rights and freedoms of others.
The User has the right to lodge a complaint to the supervisory authority regarding the processing of personal data relating to him or her if the User considers that the processing of personal data infringes the legal framework of privacy law.
4.Security
Tobii Dynavox will prioritize personal integrity and therefore works actively to ensure that the personal data of the Users is processed with care. Thus, taking the measures that can be reasonably expected to ensure that the personal data of Users and others are processed safely and in accordance with this Privacy Policy and the GDPR and similar regulations.
However, transfers of information over the internet and mobile networks always come with risk, so all transfers are made at the own risk of the person transferring the data. It is important that Users also take responsibility to ensure that their data is protected. It is the responsibility of the User that their login information is kept secret, and he/her/they take reasonable efforts to protect his/her/their own personal data.
5.Transfer of Personal Data to Third Party
Tobii Dynavox will not sell or otherwise transfer Users’ personal data to third parties. Tobii Dynavox may transfer Users’ Personal Data to:
• Our contractors and subcontractors, acting as our Processors and Sub-Processors in accordance with our instructions, for the provision of the Service.
• Authorities or legal advisors in case criminal or improper behavior is suspected.
• Authorities, legal advisors, or other actors if required by us according to law or authority’s injunction.
Tobii Dynavox will only transfer Users’ personal data to third parties that the organization trusts. Tobii Dynavox will carefully choose partners to ensure that the User’s personal data is processed in accordance with current privacy legislation. Therefore, the organization cooperates with the following categories of processors of personal data: Workday, who supplies the Service, server and hosting companies, email reference companies, video processing companies, information-sourcing companies, analytical service companies, and other companies with regards to supplying the Service. 6. Aggregated Data (Non-Identifiable Personal Data)
The Controller may share aggregated data with third parties, and as a USA Federal Contractor may be required to compile and share such data on a limited basis. The aggregated data, in such instances, has been compiled from information that has been collected through the Service and can, for example, consist of statistics of internet traffic or the geographical location for the use of the Service.
The aggregated data does not contain any information that can be used to identify individual persons and is thus not personal data.
7.Cookies
When Users use the Service, information about the usage may be stored as cookies. Cookies are passive text files that are stored in the internet browser on the User’s device, such as a computer, mobile phone, or tablet, when using the Service. The use of cookies aims to improve the User’s usage of the Service and to gather information about, for example, statistics about the usage of the Service. This is done to secure, maintain, and improve the Service. The information that is collected through the cookies can, in some instances, be personal data and is, in such instances, regulated by the Service Cookie Policy.
Users can at any time disable the use of cookies by changing the local settings on their devices. Disabling cookies can affect the experience of the Service, for example, disabling some functions in the Service.
8.Changes
The Controller has the right to, at any time, make changes or additions to the Privacy Policy. The latest version of the Privacy Policy will always be available through the Service. A new version is considered communicated to the Users when the User has either received an email informing the User of the new version (using the email stated by the User in connection to the use of the Service) or when the User is otherwise informed of the new Privacy Policy (i.e., by posting the Privacy Policy on the Service and/or the website).
9.Contact
For questions, further information about our handling of personal data, or for contact with us in other matters, please use the below-stated contact details: TobiiDynavoxHR@tobiidynavox.com.
About Tobii Dynavox
Join us at the forefront of technology where people with complex disabilities can live up to their full potential. Tobii Dynavox is known as the world leader in assistive technology for communication, vastly improving the quality of life for people with disabilities by enabling them to express themselves, communicate with others, and live more independently. Our mission is to enable people to do what they once did or never thought possible. At Tobii Dynavox we call this Power to be You. Tobii Dynavox is headquartered in Sweden. Tobii Dynavox has over 600 dynamic and diverse coworkers located in more than 10 countries.
